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Answers

The questions producers actually ask about AI clearance

Most of these arrive as a version of the same question: something on the job was made with an AI tool, and nobody is sure whether that matters. Each answer below states the position directly and names the authority it comes from, so you can go and read it yourself. Where the law is genuinely open, it says so.

This is a working reference, not legal advice. ClearFrame is document assembly and record-keeping software and is not a law firm.

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Any AI tool used anywhere in production or post

We used an AI tool on a shoot. Does that create paperwork?

It does if the tool touched a person — their face, their voice, or their performance — or if it generated a figure that reads as a human being. Those two cases are what the current rules are built around: consent obligations attach when a real performer’s likeness is replicated, and disclosure obligations attach when an audience sees a generated human. AI used on things rather than people — a sky replacement, a set extension, an object removal — sits outside the likeness rules, though it may still be declarable to an advertising platform and worth logging for provenance.

Full treatment, with citations and effective dates: E&O insurance and AI clearance · E&O underwriting and distributor delivery practice

A production in progress with no clearance record yet

Nobody has asked us for any of this. Do we actually need it?

The request comes late by design. E&O underwriting, network standards, brand legal and the distributor’s delivery desk all ask at the end, when the crew has dispersed and the project files are archived — and the material they want has to have been captured while the work was happening. The cost of AI clearance is almost never the paperwork itself; it is the reconstruction. Assembling it in prep costs hours, assembling it at delivery costs weeks, in the window where a delay is most expensive.

Full treatment, with citations and effective dates: E&O insurance and AI clearance · E&O underwriting and distributor delivery practice

Non-union production using AI on performer material

We’re small and non-union. Does any of this reach us?

Union agreements do not bind you, but the statutes do, and they do not ask whether you are signatory. California and Illinois require informed consent where a digital replica is used in place of work a performer would otherwise have performed in person. New York requires informed consent for replica use and, since June 9, 2026, a conspicuous disclosure when a commercial advertisement depicts a synthetic performer. Advertising platform policies apply to the media buy, and E&O underwriting asks the same questions of everyone. Non-union productions tend to arrive at delivery with the least documentation, not the least obligation.

Full treatment, with citations and effective dates: California digital replica consent · State of California

De-aging, face replacement or digital youthification

Do we need consent to de-age an actor?

Yes, and the consent has to describe the de-aging specifically. Under the 2026 SAG-AFTRA TV/Theatrical Agreement, which took effect July 1, 2026, consent for a digital replica must be clear and conspicuous and based on a reasonably specific description of the intended use. A consent obtained for the shoot does not extend to a de-age invented in post — that is a different use, and it needs its own instrument before the work happens rather than after.

Full treatment, with citations and effective dates: SAG-AFTRA 2026 TV/Theatrical AI provisions · SAG-AFTRA and the AMPTP — General Provisions §§ 64 and 64.1

Drafting or reviewing a digital replica consent

How specific does the intended-use description have to be?

No published guidance draws the line, so the working test is whether a stranger could hold the description against the finished material and answer yes or no. Name the technique, the material it is applied to, the context it appears in, and the media it will run in. "Replica of Performer’s face composited onto a stunt double for the rooftop sequence in Episode 104, for use in the Series and its trailers" can be checked; "digital replica may be used in the Picture and in any and all media" cannot. The Commercials Contract supplies the only test either agreement offers — the description should convey information consistent with what a performer would receive, such as scripts and storyboards, at casting and audition.

Full treatment, with citations and effective dates: Digital Replica Rider · SAG-AFTRA and the Joint Policy Committee

Crowd tiling, background replication or generated extras

We used AI to multiply a crowd. Is that a likeness question?

It usually is, and it is the case productions most often miss. If the crowd was built by replicating identifiable background performers, each of those performers has a likeness in the finished picture and the replica consent standard reaches them. If the figures were generated rather than replicated, no individual’s likeness is involved — but they may be synthetic performers, which raises the New York disclosure obligation in advertising and, under California’s substitution test, the question of whether they replaced background performers who would otherwise have been hired. Vendors describe this work as a "tile" or a "population pass", which is why it reaches nobody who would have flagged it.

Full treatment, with citations and effective dates: SAG-AFTRA 2026 TV/Theatrical AI provisions · SAG-AFTRA and the AMPTP — General Provisions §§ 64 and 64.1

AI-assisted post work on a delivered performance

Where is the line between AI cleanup and a digital replica?

It is drawn by the facts and the drafting, and no authority has fixed it. Cleanup, timing adjustment and lip-sync fixes applied to a performance the performer actually delivered sit at one end; lines the performer never spoke sit clearly at the other. California’s test is the most useful one to run in the middle: would this work have been performed by the human being if the tool did not exist? If the answer is that they would have been called back to do it, treat it as substitution. Paper the borderline cases — a rider costs less than the argument about whether one was needed.

Full treatment, with citations and effective dates: California digital replica consent · State of California

Digital recreation of a deceased performer or personality

Can we recreate a performer who has died?

Only with consent from the party that actually controls the post-mortem rights, and establishing who that is is the hard part. Under Cal. Civ. Code § 3344.1(a)(2)(A)(i), producing or distributing a digital replica of a deceased personality in an expressive work or advertisement without that consent creates statutory liability in California. Post-mortem rights move through estates, trusts, licensing companies and sometimes several assignments, and a signature from someone who genuinely believes they hold the right but does not is the same position as no consent at all. Verify the chain in writing, before shooting, by asking for the instrument granting the authority rather than an assertion of it.

Full treatment, with citations and effective dates: California digital replica consent · State of California

Digital replica of a performer under 18

The performer is a minor. What changes?

A minor cannot give effective consent in their own right, so the instrument must be executed by a parent or legal guardian. Where the term of the replica use would run past the minor’s eighteenth birthday, court approval of the underlying contract may additionally be required depending on the jurisdiction — in California and New York this is a live question on any long-tail term. Settle it before the instrument is executed and record the conclusion with its reasoning, including where the conclusion is that approval was not needed.

Full treatment, with citations and effective dates: California digital replica consent · State of California

Looking for the correct consent form to use

Is there an official SAG-AFTRA digital replica rider we should be using?

There is one, but only for commercials. The jointly drafted form is Exhibit 3 to the 2025 SAG-AFTRA Commercials Contract, drafted with the Joint Policy Committee — the advertiser-side bargaining body, not the AMPTP. There is no equivalent standardised rider for the 2026 TV/Theatrical Agreement: that agreement prescribes what consent must contain rather than what form it takes, so on a TV/Theatrical production the instrument is your own. This is the detail most widely repeated summaries get wrong.

Full treatment, with citations and effective dates: Digital Replica Rider · SAG-AFTRA and the Joint Policy Committee

Commercials and advertising

Voice model used for versioning, ADR or localisation

Can we use an AI voice clone of the actor for regional versions?

Only with consent that describes that use, and in a commercials context the description has to cover the commercial dimensions rather than just the technique. Term, territory, media types and versioning are what a performer is actually consenting to on a campaign, and a description adequate for a feature sequence — naming the technique and the scene — is thin for forty cutdowns across markets. Campaigns also come back: a consent written for one flight is not a consent for the next one, and re-execution at renewal is the cheapest item on the schedule.

Full treatment, with citations and effective dates: SAG-AFTRA 2025 Commercials · SAG-AFTRA and the Joint Policy Committee

Generated spokesperson, presenter or invented face in an ad

Our spot uses an AI-generated presenter who isn’t a real person. Is that simpler?

It removes the consent question and adds a disclosure one. Since June 9, 2026, N.Y. Gen. Bus. Law § 396-b requires a conspicuous disclosure when a commercial advertisement depicts a synthetic performer — a digitally created figure that reads as a human performer but is not recognizable as any actual person. Penalties are $1,000 for a first violation and $5,000 for each subsequent one. This is the highest-frequency miss in the category, because a generated presenter arrives as a rendered file from a vendor, gets treated like stock, and never reaches anyone who would have flagged it.

Full treatment, with citations and effective dates: New York synthetic performer disclosure · New York General Business Law § 396-b

AI-touched creative going into a paid media buy

We put an "AI-generated" super in the spot. Does that cover the platform requirement?

No — the platform declaration is made on the campaign object, not in the asset. Google rolled out AI ad disclosure across Search, YouTube and Discover on July 9, 2026, and Meta requires AI-generated content disclosure labels on sponsored content; both are driven by what the advertiser declares in the campaign, and a burned-in super does not reach them. The reverse also holds: a campaign declaration does not satisfy New York, which wants something the viewer sees, or the EU AI Act, which wants something inside the file. Three regimes, three different places to put the same fact.

Full treatment, with citations and effective dates: Google & Meta AI ad disclosure · Google and Meta advertising policies

Delivering AI-touched creative to an agency or brand

The client runs the media buy. Isn’t the declaration their problem?

The declaration is theirs to make and the facts are yours to supply, which is where it breaks. The media team knows the campaign settings; only the production knows that a background was generated and a voice was synthesized, and between them there is usually no artifact carrying that forward. Put a standing AI declaration in every delivery note — a fixed field, same place every time, stating whether the creative contains AI-generated or AI-modified content, what kind, and which assets. If a client’s campaign is labeled or rejected because nobody declared, the conversation that follows is about your delivery process.

Full treatment, with citations and effective dates: Google & Meta AI ad disclosure · Google and Meta advertising policies

Distributing into the EU

A title or campaign that may be distributed into the EU

Do we have to watermark AI content for the EU AI Act?

Almost certainly not — that duty is the AI vendor’s, not yours. Article 50(2) requires machine-readable marking of AI-generated output and it falls on the provider of the generative system; in the Act’s vocabulary a production is a deployer, and the obligation that attaches to you is Article 50(4) disclosure. Productions routinely spend finishing time on watermarking they do not owe while under-documenting the vendor confirmations that actually matter. The task is procurement: confirm in writing that each system you use marks its outputs, and keep the confirmation.

Full treatment, with citations and effective dates: EU AI Act Article 50 · Regulation (EU) 2024/1689 — the EU AI Act

Narrative or documentary work with AI shots, EU distribution possible

Our film uses AI in a few shots and might sell into Europe. What do we have to tell the audience?

For evidently artistic or fictional work, materially less than most coverage suggests. Article 50(4) is relaxed where the content forms part of an evidently artistic, creative, satirical or fictional work — to disclosing the existence of generated or manipulated content, in a manner that does not hamper display or enjoyment. In practice that supports an end-credit card plus a metadata entry rather than a persistent on-screen legend. Write down the basis on which the work was treated as evidently creative at the time you rely on it; retrofitting that reasoning is what looks weak.

Full treatment, with citations and effective dates: EU AI Act Article 50 · Regulation (EU) 2024/1689 — the EU AI Act

Late EU territory sale or festival pickup

EU distribution wasn’t decided until after we finished. Are we exposed?

This is the ordinary case, not the unusual one — the obligation attaches when the title reaches the EU, and that is frequently a festival pickup or a territory sale made after post has wrapped. The mitigation is to spec the export before finishing on the assumption that EU distribution is possible rather than confirmed. Applying Content Credentials to material that never ships to the EU costs almost nothing; not having applied them to material that does is a re-export, after the finishing suite has moved to another job.

Full treatment, with citations and effective dates: EU AI Act Article 50 · Regulation (EU) 2024/1689 — the EU AI Act

Vendors, insurance and delivery

AI use disclosed late by a post, VFX or sound vendor

Our VFX vendor used AI and we only found out at delivery. What now?

Get it in writing from them now, because you are being asked to represent facts you do not directly know. A vendor attestation naming the tools used, the material they were used on, and whether any performer material was used to train or fine-tune anything is what converts an assumption into a record. It also does specific work under New York’s synthetic performer rule, where the obligation runs to a producer with actual knowledge that the advertisement features a synthetic performer — the attestation is what fixes, or negates, that knowledge at the moment it arises.

Full treatment, with citations and effective dates: New York synthetic performer disclosure · New York General Business Law § 396-b

Applying for E&O coverage on an AI-touched production

What will our E&O underwriter actually ask about AI?

The same things they have always asked, with more rows: clean chain of title, a clearance log, and signed releases for the people and material that appear. E&O for an independent film typically runs $5,000–$15,000 for $1M–$3M of coverage, and the review is a documentation review rather than a legal opinion — the reviewer is establishing whether you can evidence your rights without taking your word for it. There is no standardised AI questionnaire across carriers, so ask your broker for the actual questions in prep, while you can still capture what they want.

Full treatment, with citations and effective dates: E&O insurance and AI clearance · E&O underwriting and distributor delivery practice

Assembling clearance material for underwriting or delivery

What format should our AI clearance be in?

The same columns as the rest of your clearance log: item, rights holder, consent instrument, date, scope, expiry. A reviewer who already knows how to read a clearance log can read that without being taught anything new, which matters at the pace underwriting review actually happens. For each item where AI touched a performer’s likeness, voice or performance, the row identifies the performer or source material, the technique, the consent instrument and its date, the scope it covers, and where in the picture it appears. The rows that cause problems are the ones with a gap in the middle — a technique with no instrument, a scope that does not reach the shot.

Full treatment, with citations and effective dates: E&O insurance and AI clearance · E&O underwriting and distributor delivery practice

AI representations and warranties in a distribution agreement

The distribution agreement asks us to warrant our AI use. Should we sign it?

Only where the record supports it. A representation is not made safer by being vague — it is made safer by being supported, and the support is the consent instruments, the vendor attestations, the disclosure decisions and the log tying them to specific material. Where you cannot support a representation as drafted, negotiate it in prep while there is still leverage. Giving it and hoping the question never arises is the mechanism by which an undocumented gap becomes a liability that follows the production after delivery.

Full treatment, with citations and effective dates: E&O insurance and AI clearance · E&O underwriting and distributor delivery practice

About ClearFrame

Evaluating what the product does and does not claim

Does ClearFrame make our production compliant?

No — it produces the record that shows what you cleared. A dated determination of every obligation that applied to your facts, the instruments you executed against them, a hash-chained signature log that makes post-hoc alteration detectable, and one packet presenting all of it in the order a clearance reviewer reads. Compliance is a call your counsel, your underwriter and the reviewer holding the file make, and every one of them makes it on the record in front of them. ClearFrame is how that record exists before they ask.

Full treatment, with citations and effective dates: E&O insurance and AI clearance · E&O underwriting and distributor delivery practice

Deciding how this fits alongside existing counsel

Does this replace our production attorney?

No, and it is built on the opposite assumption. Most of what an entertainment attorney bills on this work is assembling and chasing records — finding out whether the rider was ever signed, which vendor used what, whether the disclosure went on the right cutdown. ClearFrame does the assembling, so the conversation with counsel is about the genuinely hard questions instead. ClearFrame is document assembly and record-keeping software; it is not a law firm and does not give legal advice, and every instrument it generates carries a counsel-review notice.

Full treatment, with citations and effective dates: E&O insurance and AI clearance · E&O underwriting and distributor delivery practice

Assessing whether the output can be relied on and explained

Is the determination generated by an AI model?

No. No language model participates in the decision layer. The requirements matrix comes from a rules engine over a versioned corpus of rules keyed to contract, jurisdiction, platform and effective date, so the same facts produce the same determination every time and each obligation traces to a specific rule with an authority, a citation and an effective date. Every determination records the corpus version that produced it and prints a determination hash, so a reader who recomputes it and gets a different value knows something in the inputs changed.

Full treatment, with citations and effective dates: E&O insurance and AI clearance · E&O underwriting and distributor delivery practice

Find out which of these apply to your production.

The assessment takes about five minutes and asks about the things you already know — what the tools touched, who was in it, where it runs. You get the full requirements matrix, with citations and effective dates, before you pay anything.

No card required. One project on the free tier, read-only.